Additional Misconceptions In The Tech World

#1: If your computer is working fine right now, it does not need any maintenance.

I don’t think people really think this, but I find that people often will not have their computer worked on until it’s too late. If everything is working fine, I won’t get a call. There are several maintenance checks that should be done regularly. Not only should this be considered preventative maintenance, but during this Tune-Up Process, a technician can notice things that most people wouldn’t.

Lack of system maintenance is one of the most common causes of data loss and/or  heavy computer repair bills.

#2: The maintenance tools provided in the Microsoft Operating System and software are all the maintenance you need.

This is a common and terrible misconception, similar to the idea that any antivirus program is fine as long as you have something. Microsoft doesn’t even come close to providing the programs and features which can protect your data from viruses, hackers and data loss or prevent your PC from running slowly.

Additionally, Microsoft (and other software vendors for that matter) are constantly providing critical patches and updates to their software to protect you from viruses and hackers. However, if you don’t know to look for them, or if you don’t know how to install them properly, you could easily end up getting burned.

#3: My nephew/neighbor’s kid/brother-in-law knows this computer stuff and can help me solve my problems.

This one is actually my favorite because it gets me more business! Jokes aside, not all technicians are created equal, and I have run into countless machines which have clear residue from past tinkering. Just because a person is good with computer applications (what we call a power user) does NOT mean they know how to properly maintain a PC or complex networks. Technicians also need to be well versed in the latest tech to ensure that you are not only getting the most for your money, but that everything you are using is statistically rated the most reliable. Reputable programs change all the time, and I know of many “technicians” who are using the same programs and processing that they have been using for 10+ years.

Most people look for a part time “guru” to help them save money, but this often comes back to haunt them. If the person you have working on your machine is not a licensed technician by trade, it is almost a certainty that they don’t have the knowledge and experience to help you in an effective and reliable manner. Technology advances at lightning speed and it takes constant learning and practice to master it. If your part-time technician is not working on PCs and networks every day, they probably only know enough to be dangerous.

#4: All computer technicians are created equal. Your best option will be the one who offers the lowest price.

For the most part, you get what you pay for. I have gained many regular clients who, when I first met them, had several cheap computers that all needed serious work done. Instead, I usually replace these computers with one or two good, middle of the road machines. Just as with computers, if the technician is the cheapest, it could just mean that they have no idea what they are doing. When it comes to your tech world, the cheapest anything could end up costing you time and money. 

Office Upgrade

I have seen time and time again business both small and large struggling with old tech.

Though being sensibly frugal in business is arguably beneficial, the reason this methodology doesn’t work with technology is because technology moves too quickly. Where this issue really comes into play is the fact that the world moves with these advances in technology.

Just recently a client contacted me saying they were having a lot of trouble with their mail systems, receiving bounce backs among other issues. Upon calling their exchange host, the rep immediately said “Are they using Outlook 2007 or older?” I said yes, but I was a little surprised that this was the issue. Now my client is going to have to upgrade everyone to the latest version of Office.

Another client had backend systems that were so old that it would cost over $15,000,000 to get the office up to code and at least two weeks of down time until the system was up and running again. Past technicians notified the higher ups over the years, back when the amount to fix the problems was reasonable. But being that the CEO and other powers never wanted to spend the money in the past, these other technicians over the years were forced to kept the system running through jerry rigging with batch scripts and third party programs with no support. This only made things worse and eventually resulted in the system coming to a grinding halt before the company was forced to file for bankruptcy.  

A Global Engagement Study collected data from nearly 5,000 full-time employees across 20 countries, working at companies with 250 or more personnel. Only 44% of employees said their company uses the latest technology to enable them to effectively perform in their role. That means that more than half of employees don't have the tech that they need to be successful at work. And just 38% said their company supports causes that are important to them.

To me, this is the Achilles heel for all corporations, especially in America. Cutting costs and not listening to employees who are dealing directly with clients must seem economically beneficial to the myopic suits, but the problem is that this only works in the short run.

Back when I was in high school, I worked at Staples as a technician. I don’t remember specifics, but I do remember the store being locked into ridiculous practices that benefited no one but were the demands of the seemingly blind higher ups. We had weekly meetings where the employees unanimously suggested must haves which were never granted. Today, it seems as though nothing has changed. The Easy Tech position is filled similarly to the way Home Depot moves employees around – when it is needed, regardless of the qualifications. I have met Easy Techs who admitted to me that they started at Staples as furniture associates and knew nothing about technology at all.  They admitted that a program which resides on a corporate flash drive does everything for them, and the rest is actually done remotely by someone they don’t even know. The associates in question told me that they didn’t even know what company was remoting into these computers – they assumed it was Staples Corporate. Further, prices on simple tech parts have skyrocketed. I recently purchased a DVI cable, an item which is usually around $9 for ~$40 in store. Though they had cheaper ones online, this was the only cable available in the store. I returned it as soon as the one from Amazon came in the mail.

If you feel that your office isn’t running as it should, give me a call at 617-693-7044 or shoot me an email at Help@MooreITHelp.com. I can give you a free consultation and tell you what you need and what you don’t need.